Calculates accrued and remaining PTO automatically per employee, replacing the manual math that drifts out of sync and causes disputes.
Auto-calculated PTO balances remove the manual math that causes disputes and payroll errors.
Backed by a 30-day money-back guarantee. If it is not useful, we will refund it, no questions asked.
PTO balances get miscalculated by hand, causing disputes and payroll errors. This tracker replaces manual accrual math with an automatic calculation per employee, so balances stay accurate as time is earned and used throughout the year.
Enter each employee's monthly PTO accrual rate and how many months they've been employed this year, and the sheet calculates total accrued hours automatically, no more manual math that drifts out of sync. Log hours used each time an employee takes time off, and Hours Remaining updates automatically. Use one row per employee and update it each pay period so balances stay current, not just at year-end, and cross-check against payroll quarterly to catch discrepancies early.
We built this after seeing how often PTO disputes come down to two different manual calculations disagreeing with each other. An automatic accrual and remaining-balance calculation removes that disagreement, since there's one number everyone can check against.
— DaveWays
Monthly accrual rate and employment length drive the total accrued hours calculation, no manual math.
Log usage once and the remaining balance updates automatically, staying current all year.
Built to be checked against payroll each quarter, catching discrepancies before they become disputes.
Does this handle different accrual rates for different employees?
Yes, each employee has their own accrual rate field, so full-time, part-time, or tenure-based rates can all be tracked separately.
Can this replace my payroll system's PTO tracking?
It's designed as a cross-check and standalone tracker; for payroll processing itself, continue using your payroll system, and reconcile the two quarterly.
What if an employee's accrual rate changes mid-year?
Update their accrual rate field going forward from the month it changes; prior accrued hours already calculated stay as recorded.
Employee PTO & Time-Off Tracker (Free Preview) — download a condensed version free, no purchase required, to see if it's a fit before you buy.
Employee PTO & Time-Off Tracker is $14.99 USD, one-time payment, instant delivery, no subscription. Covered by our 30-day money-back guarantee. See our refund policy and terms.
